community coalition registration policy and process
The Division of Aclohol and Drug Abuse is seeking to increase the consistency and coordination of Missouri community coalitions who focus solely on alcohol and tobacco and other drug issues (ATOD) as a part of a broad mission and/or array of services. Therefore, effective January 31, 2007, the Division will require that all community coalitions who wish to receive or be considered for state supported funding, to have registered with their Regional Support Center on an annual basis. This funding includes Prevention Assistance Grant Programs, Regional Development funds, Training and Technical Assistance funds, and any other funds that the Division supports. The following process should be followed for sucessful completion of the Community Coalition process.
Each existing or newly formed coalition will be required to contact their Regional Support Center to request initiation of their registration process. the Regional Support Center will provide the necessary application form and guidance tot he coalitions to assist them with completion of this process. Coalitions will be required to provide supporting documentation of their operations. Electronic documentation is desired, however; paper records will be accepted.
Regional Support Centers will forward the completed registration applications to ADA central office and will be asked to maintain all coalition documentation obtained during the registration process. Regional Support Centers will also be asked to report any changes in the status of their regional community coalitions to the Division of Alcohol and Drug Abuse. Regional Suport Centers will be expected to provide responsive technical support to their community coalitions to encourage their capacity to promote effective actions and to effectively utilize existing community resources.
Community Coalition Requirements
- Community coalitions shall have a mission, purpose and clearly defined goals with action objectives that relate to substance abuse prevention.
- Community coalitions shall have clearly defined issues to address which relates to ATOD.
- Community coalitions shall have existing membership lists, which shall include a minimum of five (5) representatives from any of the following groups: parents, youth, social services, public health departments, health facilities, schools k-12, colleges and universities in the community, law enforcement, faith community, media, local ethnic groups, civic or neighborhood programs, demographic representatives, business and civic leaders, elected officials, and concerned citizens.
- Community coalitions shall have an established meeting schedule with documentation of attendance records and meeting minutes. Newly formed coaltions may submit their existing meeting schedule and minutes from their period of origination.
- Community coalitions shall be expected to meet, at the minimum, on a quarterly basis.
- Community coalitions shall demonstrate a working relationship with their Regional Support Center to strengthen their service capacity and their effective utilization of existing community resources.
- Community groups that do not meet the specified criteria will be notified in writing within 14 days of receipt of applications that they will not be entered into the registry.
